 Set your moving date—Make sure your employees and your clients know when and where you are going to be relocating the office to.

 Make sure all employees have packed their offices by the day before the actual move.

 If possible have the phone number remain the same. When it is not possible make sure you contact your phone company to have the number forwarded or at a minimum give your callers a recording that gives your new phone number. It would be a shame to lose clients simply because they cannot reach you.

 Keep in mind moving of any kind can be stressful. Listen to your employees. They may also be experiencing anxiety about the move. It is not just you moving your company; they are also moving their office.

 Mail a change of address notification to all suppliers, customers or clients, employees, and anyone else that through the course of daily business need to know where you are. Do this as soon as your move is complete. Even though this can be an extremely large task, it is a very necessary step. Your company is only as strong as your communication skills. If your business contacts do not know how to reach you, how can you satisfy their needs?

 Label everything—labeling everything is such an important factor in a successful office move. You need to label every single item. Not only the items that are being moved but also the items that are not being moved. If an item is going to be discarded, place a label on it that says DO NOT MOVE so that there is no confusion. If everyone knows what is being moved and what is being left behind, your move will be smoother than if you, your employees, and the movers are guessing what stays and what goes.

 Are all desks empty?

 Are all supply cabinets empty?

 Have all file cabinets been cleared and doors locked?

 Are all breakable items securely packed?

 Are all items properly labeled? (Including the DO NOT MOVE items)

 Have you thrown away or collected stationary or letter head with the old address for scratch paper?